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Stand Rates

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Discount Structure

Description Discount
Early Bird Discount (100% payment due by 31 January 2026) 5%
First-time Exhibitor Discount 10%
Regional African exhibitors and first-time exhibitors 10%
Registered TOMSA levy collectors as of 30 June 2025 with all TOMSA levies collected and paid over to TBCSA 20%
Registered TGCSA member as of 30 June 2025 10%

Loyalty Discount

For long-standing exhibitors who have supported Meetings Africa over the past 19 years, implementing a tiered discount approach:

Duration Discount
3 - 5 Years 4%
6 - 10 Years 6%
11 - 15 Years 8%
16 Years and more 10%

Maximum discount is limited to 25%, regardless of how many of the above categories an exhibitor qualifies for. This discount structure applies only to floorspace rates, with the exception of the following package options: the SITE Pavilion, Introductory, Business Meeting Hub, and Plug & Meet Pavilion, which will be charged at the full space rate.

Discount excludes: Business Meeting Hub, Plug & Meet Pavilion, SITE Pavilion

Floorspace Rates

Floor Space Price (incl. VAT)
Standard Rates R 5 184.25 per m²
Corner Stand Rates R 5 491.24 per m²

Double Storey Stands: Please note that all double storey stands will be charged for the area utilized upstairs on the second level at 25% of stand rate charged excluding VAT. Additional build costs will be billed upon submission of the stand design.

DB Boards

Please note that on floorspace stands only, it is compulsory to order a DB Board as per the breakdown below. This will be included on any quotes requested. Please inform your stand building contractors accordingly.

Sqm (m²) DB Board Price (incl. VAT)
0 to 18 m² Single Phase 32 Amp R 3 239.37
18 m² and above 3 Phase 32 Amp R 5 311.06

Meetings Africa 2026 Exhibitor Packages

  • All packages are based on a 3m x 3m (9m²) space.
Package
Meetings Africa Introductory Package
Description
  • 1 x table
  • 2 x chairs
  • Standard lighting
  • 1 x Company name sign (no walls, no option for graphics or lighting
  • Allowed 1 x Pull-up banner (standard size)
  • Electric socket
  • 1 x delegate registration badge (no option to purchase an additional badge)
Price (incl. VAT)
R10,000.00
Package
Plug&Meet
Description
  • 2 x 2m² Floor space
  • 4 x Half-height shell scheme panels
  • 1 x Café table
  • 2 x Café chairs
  • 1 x Plug point
  • 1 x LED light
  • 1 x Online diary
  • 1 x Name badge
  • Carpet tile (one standard colour)
Price (incl. VAT)
R17,087.42
Package
Meeting Hub Pavilion Package
Description
  • 3 x 2m² Floor space with branded fabric walls
  • 1 x Café table
  • 2 x White lounge chairs
  • 1 x Plug point
  • 1 x LED light
  • Blue carpet flooring
  • 1 x Online diary
  • 1 x Name badge
  • 1 x Fascia name
  • 1 x White potted medium plant
  • 1 x Lockable cabinet
Price (incl. VAT)
R24,265.01
Package
Basic Standard Package
Description
  • 3 x 3m² Floor space with shell scheme panels
  • 1 x Branded fascia name
  • Carpet tiles standard colour
  • 1 x Plug point
  • 1 x LED light
  • 1 x Online diary
  • 2 x Name badges
Price (incl. VAT)
R56,160.54

The above cost is for a standard 9sqm stand which includes a package. Should you wish to acquire a stand that is larger than a 9sqm with package, the calculation of the cost should be done as follows:

Floor Space and Package
Price (incl. VAT)
Standard Floorspace
R5,184.25 per m²
Basic Package
R1,055.81 per m²
Package
Basic Corner Package
Description
  • 3 x 3m² Floor space with shell scheme panels
  • 1 x Branded fascia name
  • Carpet tiles standard colour
  • 1 x Plug point
  • 1 x LED light
  • 1 x Online diary
  • 2 x Name badges
Price (incl. VAT)
R58,923.45

The above cost is for a standard 9sqm stand which includes a package. Should you wish to acquire a stand that is larger than a 9sqm with package, the calculation of the cost should be done as follows:

Floor Space and Package
Price (incl. VAT)
Corner Floorspace
R5,491.24 per m²
Basic Package
R1,055.81 per m²
Package
Silver Standard Package
Description
  • 3 x 3m² Floor space with shell scheme panels
  • 1 x Café table
  • 2 x Café chairs
  • 1 x Plug point
  • 1 x Branded lockable cabinet
  • 3 x LED lights
  • 1 x Online diary
  • Charcoal carpet tiling (standard colour)
  • 1 x Branded fascia name
  • 2 x Name badges
Price (incl. VAT)
R58,195.71

The above cost is for a standard 9sqm stand which includes a package. Should you wish to acquire a stand that is larger than a 9sqm with package, the calculation of the cost should be done as follows:

Floor Space and Package
Price (incl. VAT)
Standard Floorspace
R5,184.25 per m²
Silver Package
R1,281.94 per m²
Package
Silver Corner Package
Description
  • 3 x 3m² Floor space with shell scheme panels
  • 1 x Café table
  • 2 x Café chairs
  • 1 x Plug point
  • 1 x Branded lockable cabinet
  • 3 x LED lights
  • 1 x Online diary
  • Charcoal carpet tiling (standard colour)
  • 1 x Branded fascia name
  • 2 x Name badges
Price (incl. VAT)
R60,958.62

The above cost is for a standard 9sqm stand which includes a package. Should you wish to acquire a stand that is larger than a 9sqm with package, the calculation of the cost should be done as follows:

Floor Space and Package
Price (incl. VAT)
Corner Floorspace
R5,491.24 per m²
Silver Package
R1,281.94 per m²
Package
Executive Standard Package
Description
  • 3 x 3m² Floor space
  • Full reusable branded fabric walling
  • 1 x Café table
  • 2 x Café chairs
  • 1 x Plug point
  • 1 x Spot light
  • Carpet flooring (2 colour choices)
  • 1 x Small dustbin
  • 1 x Branded lockable cabinet
  • 1 x Executive brochure holder
  • 1 x Online diary
  • Artwork for 2 hours
  • 2 x Name badges
Price (incl. VAT)
R76,161.78

The above cost is for a standard 9sqm stand which includes a package. Should you wish to acquire a stand that is larger than a 9sqm with package, the calculation of the cost should be done as follows:

Floor Space and Package
Price (incl. VAT)
Standard Floorspace
R5,184.25 per m²
Executive Standard Package
R3,278.17 per m²
Package
Executive Corner Package
Description
  • 3 x 3m² Floor space
  • Full reusable branded fabric walling
  • 1 x Café table
  • 2 x Café chairs
  • 1 x Plug point
  • 1 x Spot light
  • Carpet flooring (2 colour choices)
  • 1 x Small dustbin
  • 1 x Branded lockable cabinet
  • 1 x Executive brochure holder
  • 1 x Online diary
  • Artwork for 2 hours
  • 2 x Name badges
Price (incl. VAT)
R73,462.14

The above cost is for a standard 9sqm stand which includes a package. Should you wish to acquire a stand that is larger than a 9sqm with package, the calculation of the cost should be done as follows:

Floor Space and Package
Price (incl. VAT)
Corner Floorspace
R5,491.24 per m²
Executive Corner Package
R2,671.22 per m²
Package
SITE Pavilion
Description
  • 3 x 2m² Floor Space
  • 1x Branded fabric back wall
  • 1 x Café table
  • 2 x Café chairs
  • 1 x Plug point
  • 1 x LED light
  • Charcoal and grey carpet flooring
  • 1 x Online Diary
  • 1 x Name badge

NB: only applicable to SITE Members

Price (incl. VAT)
R34,308.83
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Meetings Africa Sales Team

E-mail Address:exhibitor@meetingsafrica.co.za sales@meetingsafrica.co.za Contact Number:+27 11 895 3000